Virtual Team Management Using One-On-One Meetings

Play Video

Part of a successful virtual team management is arranging regular one on one meetings with each of your staff members.

When there is no coffee machine to gather around, it is that little bit harder to get to really know your virtual staff member. It is so easy for one of your office staff to drop by your desk, but with your virtual staff, it requires a greater deal of organization for these meetings to happen.

It is well worth the effort to find out about your virtual team. What are their hobbies, how many children do they have, what does their spouse do? Knowing your virtual team member to this extent will cement the relationship between you the employer and your employee.

A person who has a genuine relationship with their boss will want to please him and be willing to work harder for him. But you don’t build this sort of relationship in managing virtual teams just to see what you can get out of it. You do it because you are genuinely interested in your remote staff and want the best for them. If someone has a personal problem, it nearly always begins to affect their work, so helping that person whenever possible has a benefit which goes both ways.

Great managers know their team. Every week, there should be a meeting between you and each of your assistants. You want to find out what is going on in their world. It is their opportunity to talk to you about any problems they are experiencing with their work, but it is also a time when they can tell you the parts of the work which they find the most enjoyable.

You may think that the regular one on ones will eat into your time. In fact the reverse is true, and because the assistant knows he has these scheduled times with you, he won’t bother you during the week with every issue that comes up. He will save these points and bring them all up at the time of the one on one meeting. This will lead to a great saving in your time doing virtual team management effectively.

The way you break up the thirty minute meeting is by spending the first ten minutes letting your assistant talk about anything they want to. This is their opportunity to tell you what is going on in their life. The next ten minutes is about you. You can talk about the work and what expectations you have of the assistant. If you want them to open up about themselves, it is necessary for you also to be open about what is going on. The first time this may feel a little awkward, but as time goes on and you begin to feel more comfortable with each other, both of you will feel easier and will begin to share more freely.

The last few minutes can be spent talking about personal growth. What can be done to take your virtual assistant to the next level? They may tell you about courses they want to study or books they intend reading to help them improve their skills. You can provide some direction to them as well using effective virtual team management.

There is much more to learn about one on one meetings for managing virtual teams effectively. Check out our Facebook page at

Are you making the most of your one on one meetings?

Your free report reveals

How to film great looking
videos on your iPhone:

Simple tips to create high quality video with
the camera you already have.


We love helping small and medium size business access high quality video.
Here’s what our clients say.


We love helping small and medium size business access high quality video.
Here’s what our clients say.

Your free report reveals

Your Free Report Reveals

How to film great looking videos
using your iPhone.

We will only send you awesome stuff


This privacy policy sets out how we (Melbourne Video Production) uses and protects any information that you give us when using this website. Melbourne Video Production is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement. Melbourne Video Production may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from January 1st 2012.
We may collect the following information:
What we do with the information we gather

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
Our Policy for Protecting Your Online Privacy
This website uses Google Analytics to help analyse how users use the site. The tool uses “cookies,” which are text files placed on your computer, to collect standard Internet log information and visitor behaviour information in an anonymous form. The information generated by the cookie about your use of the website (including IP address) is transmitted to Google. This information is then used to evaluate visitors of the website and to compile statistical reports on website activity for

We will never (and will not allow any third party to) use the statistical analytics tool to track or to collect any Personally Identifiable Information (PII) of visitors to our site. Google will not associate your IP address with any other data held by Google. Neither we nor Google will link, or seek to link, an IP address with the identity of a computer user. We will not associate any data gathered from this site with any Personally Identifiable Information from any source, unless you explicitly submit that information via a fill-in form on our website.
How we use cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Controlling your personal information
You may choose to restrict the collection or use of your personal information in the following ways:

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so (we hate spam as much as you do… probably more). We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please write to

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible at the above address. We will promptly correct any information found to be incorrect.