Basecamp – Small Business Projects Management Made Easy

Play Video
discuss 1702638 640

Produce more output using Basecamp.

When you are outsourcing work to a virtual team, it can sometimes be difficult to maintain communication about your small business project. In order for the work to be completed in a timely fashion, you need your remote staff to be able to remain in regular contact with you. An excellent tool that can be used to help with this, is a program called Basecamp. It is a centralized communication system that allows you to stay in touch with your virtual assistants daily.

Emails are one way to maintain contact, but these can get misdirected and lost and do not provide a safe and reliable method of communication. By contrast, Basecamp is an online system that can manage your company’s communication in one place that everyone can access and keep updated. If every person is given their own individual thread, it is very easy to follow the progress of the work and find out exactly where everyone is up to in terms of their own virtual project management efforts. If one supervisor happens to be away for the day, it is a relatively easy process for someone else to step in and discover what has been completed and what still needs to be done. The thread needs to include the Start of Day notes (SOD) and the End of Day emails.

An End of Day email will include what the assistant has done for the day, what is left to do and any questions she may have. When the tasks accomplished are listed, the time that each task has taken should also be listed. The reason the time each task has taken is asked for is  you will have a fair idea about how long each task should take.

If the assistant takes longer than the average, this is not an opportunity to berate her and accuse her of taking advantage of you. You simply ask her in detail how she is going about the task. If she is taking an hour and a half to write and article, for example, and this usually takes an hour, you can point out to her that perhaps she is spending too long on keyword research, or obsessing too much about the wording of a headline. You can then give her some tips about small business projects and how she can use her time more effectively. She  should list any issues she has encountered and point out anything she needs.

An alternative way to structure the End of Day email is to first list the aims for the day, that is what the assistant hoped to accomplish. Point two is a list of what the assistant actually got done and the time it took to finish those tasks. Point three can be what she didn’t get to and why. This may be because she was waiting on information from another team member or maybe the service was down. The fourth point is what she is planning to do the next day. This is generally what she has left over from that day. The fifth and last point is what are she is waiting on from the supervisor. This may be a simple request for some time off over the next few weeks.

This helps the supervisor to find out what the assistant accomplished each day and what are the sticking points, so that these can be changed to make the whole process more proficient.

Basecamp is a great way to facilitate communication between the virtual assistant and her supervisor and the Start of Day and End of Day emails can be a great adjunct to this communication regarding small business projects.

Using Basecamp greatly helps small business owners manage his staff and their tasks. If you want to learn more of how we use it in our company, then watch our free outsourcing videos at our YouTube channel.

Your free report reveals

How to film great looking
videos on your iPhone:

Simple tips to create high quality video with
the camera you already have.


We love helping small and medium size business access high quality video.
Here’s what our clients say.


We love helping small and medium size business access high quality video.
Here’s what our clients say.

Your free report reveals

Your Free Report Reveals

How to film great looking videos
using your iPhone.

We will only send you awesome stuff


This privacy policy sets out how we (Melbourne Video Production) uses and protects any information that you give us when using this website. Melbourne Video Production is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement. Melbourne Video Production may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from January 1st 2012.
We may collect the following information:
What we do with the information we gather

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
Our Policy for Protecting Your Online Privacy
This website uses Google Analytics to help analyse how users use the site. The tool uses “cookies,” which are text files placed on your computer, to collect standard Internet log information and visitor behaviour information in an anonymous form. The information generated by the cookie about your use of the website (including IP address) is transmitted to Google. This information is then used to evaluate visitors of the website and to compile statistical reports on website activity for

We will never (and will not allow any third party to) use the statistical analytics tool to track or to collect any Personally Identifiable Information (PII) of visitors to our site. Google will not associate your IP address with any other data held by Google. Neither we nor Google will link, or seek to link, an IP address with the identity of a computer user. We will not associate any data gathered from this site with any Personally Identifiable Information from any source, unless you explicitly submit that information via a fill-in form on our website.
How we use cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Controlling your personal information
You may choose to restrict the collection or use of your personal information in the following ways:

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so (we hate spam as much as you do… probably more). We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please write to

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible at the above address. We will promptly correct any information found to be incorrect.